Internship Program
Headquarter
- All Offices
- Casual
The Role
The role is an administrative secretary, involving responsibility to the Property Management Department and/or Sales Department. You will perform a variety of secretarial/clerical and administrative duties, including making frequent decisions in accordance with delegated responsibilities from the assigned supervisor. Primary emphasis is placed upon relieving the supervisor of administrative details by preparing correspondence, compiling and summarising data concisely, preparing reports, and filling out documentation under the regulations.
DUTIES & RESPONSIBILITIES
- Performs experience level of administrative tasks of a confidential nature, including but not limited to producing letters, reports, memorandums, and business documents;
- Oversees and administers the day-to-day activities of the office, policies, procedures, and systems which ensure productive and efficient office operation;
- Provides assistance and support to the operations in problem-solving, project planning and management, and development and execution of stated goals and objectives;
- Serves as the secondary point of administrative contact and liaison with other offices, individuals, and institutions on operational matters concerning the office;
- Provides team member support to the office, including handling walk-up and phone interactions, maintaining calendars, screening, analysing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support;
- Communicates positively and effectively with team members, clients, co-workers, and/or visitors;
- Provides assistance in the understanding and interpretation of company policies and procedures, as appropriate, and ensures that office operations comply with policy provisions and standards;
- Contribute to the achievement of company objectives and participate positively as a team member.
SKILLS & REQUIREMENTS
Responsible for large and diverse property portfolios in Melbourne
- Minimum Bachelor Degree (S1) from a reputable university majoring in a related field;
- Proficient in the English language in all aspects (mandatory);
- Fluency in Mandarin would be a huge advantage;
- Fully vaccinated (including booster vaccination);
- Extensive experience (Minimum of 1 year);
- Excellent Microsoft Office Suite and Google Suite skills;
- Attention to detail; Efficient and well-organised;
- Able to effectively manage and prioritise multiple tasks;
- Able to work both as part of a team and also with minimal supervision; and
- A positive and can-do attitude
- Please send your cover letter and resume in English